Novell GroupWise.

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6.5 WINDOWS* CLIENT USER GUIDE

September 19, 2005

Novell.

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GroupWise 6.5 Windows Client User Guide September 19, 2005

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Contents

About This Guide 15 1 Getting Started 17 Starting:thé GroupWise Client s s cic: AA ee al e tae RÉ ne EE AT de den 17 Running the Setup Program .. iones orar a deb due NU da do à 17 Starting “GroupWise 0:5 1,4 24 Les Lit me te eh ee nt © ee A A A a lé dE has ee 17 Using the Novell GroupWise 6.5 Collaboration Client for Novell Nterprise Linux Services 1.0 (v6.5 for NNLS 1.0)... 18 Setting Up an Account and Starting the Collaboration Client. . ........................... 18 Using the Collaboration Client . ........................................... 19 Getting Acquainted with the Main GroupWise Window. . ................................ 20 Toolbar 2 5 24,5 mn Re ae Pa Pn ESAS Lie ee Pa eae be a a a 21 Folder:and:ltemi List Héader s-s koi hs e Sed rn A Se Red ee ee den Oe BR ed 21 Folder List: o o a etara g Lalique due dee en à deu bo ee be ah ee ba Ge ed 22 tenista ee Be SE E Grae it eet SO DU ee re de ht ED ee de 26 Quick Viewer sry coa a a es Glee eb eh ate ed a eb ae Pare ee a E ee hae eet as 26 Using Different GroupWise Modes (Online, Caching, and Remote) ........................... 26 Online Mode. i e sce guala ee ee a ep Ee ke ee Ba a ee a ed 26 Gaċhing Modes 24.2 4 Sa ace es Salt ee RE Se ee Em kee LAS Lars de 27 Remote:Môde: coimas bs ee SOS ee be ae a dae ba ee Rae ba Sal ee Pa ae a 27 Remote (Offline) Mode (v6.5 for NNLS 1.0)... 2. o... 27 Understanding Your Mailbox. .............................................. 27 Bolded Items in Your Mailbox. . ........................................... 28 Icons Appearing Next to Items in Your Mailbox and Calendar ............................ 28 Viewing Options in Your Mailbox ........................................... 30 Using the Toolbar: :. mois... dub Ba eee baigne ar de pete due db uote ee ee be 32 Customizing the Toolbar Display . .......................................... 32 Using Shortcut Keys. : 2: 4 4 544 $20 Pade eh ba e Pade bas POR bE acte ee bee ee bbe 34 Learning More; ee os a ee OR ee hors Gees eine a we ee eee ee te SA EE 36 Online Help. cock Le Sopp aoe th Aus dope bebe ee poh ee a Re bee dee be 36 GroupWise 6.5 Documentation Web Page... 2... aaa a a 36 GroupWise Cool Solutions Web Community... 1... 2 aaa a a 37

2 Logging In to GroupWise 39 Logging: In to GroupWiS@r2 9 pida a eee EG ee Ee es Pe Re ae alk at 39 Logging:In:to Your Mailbox: ; ss s 44 ua paar Be Te a Rage eo Se a ee à 39 Logging In to Your Mailbox from Another User's Workstation . ........................... 40 Logging in to Your Mailbox from a Shared Workstation. . .............................. 40 Logging In to the Novell GroupWise 6.5 Collaboration Client for Novell Nterprise Linux Services 1.0 (v6.5 for NNLS 1.0)

41

Assigning Passwords to Your Mailbox .......................................... 41 LDAP ‘Authentication: 3.2.5 22 e we eS pus oh Pe ee ES AU dose ane oe gs der HOT EN à 42 Adding, Changing, and Removing Your Password. ................................. 42 Bypassing Your GroupWise or LDAP Password . .................................. 43 Proxies and Mailbox Passwords .. 1... 2. a 43 Mailbox Passwords and Remote Mode. ....................................... 44

Contents 5

Mailbox Passwords and Caching Mode ............ a 44

3 Working with Items in Your Mailbox 45 Understanding GroupWise Item Types . . 2... a 45 Sending and Receiving Items:: ros sey ste uc ee Ee a ee Ee ae 46

Sending Mail Messages- v mrotes ied idk ra ee oe di cet ada haga et ae es du a 46 Sending Phone Messages. . +. + 2 co sortara ara i wuna goi da ior d s ea BAEO abaoe ioa Eoi ua 48 Changing the Font of Items You Send. ........................................ 49 Formatting Bulleted and Numbered Lists . ...................................... 50 Adding a Signature or vCard to Items You Send ... 1... 0... e... 51 Spell-Checking Items" You Send. ice eck gets st à ag Re eS ee ee pea 52 Undoing. the Last TeXt'ACtION e siae eon a eee bh ae BR ee Bk Ro eee eee Re Bk à 54 Delaying, Delivery ofan Item... 52: 2-2 2 ee foe eee PE Se ee er ee WE Has ee 55 Using Roùting Slip: dodo wie ete eee A e AS ne a ea des A ES AE ed 55 Creating’ a‘Routed Hemi. vicios qua wea pete Ben A ae Bees oboe ge bob Goel eee à 55 Requiring a Password before Marking a Routed Item Completed. .......................... 56 Completing a Routed Item... s c a 4, à 4 4, ee ee ee ee 56 Addressing a Routed Item with an Address Book... 2 2 2. 2. ... . . e... eee 57 Notifying Recipients About an Item You have Sent. ................................... 58 Downloading POP3 and IMAP4 Accounts to GroupWise . ................................ 58 Adding a POP3 or IMAP4 Account to GroupWise. .................................. 60 Modifying Properties of a POP3 or IMAP4 Account. ................................. 61 Downloading Items from POP3 and IMAP4 Accounts. . ............................... 61 Downloading New Items from POP3 and IMAP4 Accounts Automatically. . . . ................... 62 Downloading Only the Header (Subject) for IMAP4 Accounts. ............................ 62 Using GroupWise to Send POP3 and IMAP4 Mail. ................................. 63 Deleting an Item from a POP3 or IMAP4 Account. .................................. 63 Connecting to a POP3 or IMAP4 Server Using SSL. ................................. 64 Importing POP3 and IMAP4 Accounts. ........................................ 64 Storing Your POP3 Items on a Mail Server ...................................... 65 Changing the Length of Time for POP3 and IMAP4 Server Timeouts. . ....................... 66 Subscribing and Unsubscribing to IMAP4 Folders. . ................................. 66 Alphabetizing the Folders in an IMAP4 Account. ................................... 66 Downloading Voice Mail Attachments through an IMAP4 Account .......................... 66 Sharing an IMAP4 Folder (v6.5 for NNLS 1.0). .................................... 67 Seeing IMAP4 Folders That Are Shared with You (v6.5 for NNLS 1.0)........................ 67 Attaching Fles e cece ere ell ce Be Mahe eae E eae ec ee Bees ee A E aE à 67 Attaching’ a: File toan Hem: «a ene ek oe LA Re nd eWeek ee nee dh A ee art 68 Attaching a Document Reference to an tem ... 2... .. o... 68 Embedding an OLE Objectinanltem.. 2... aaa a 70 Viewing Attached: Files? 2.0 ci 425 2-4 note a Sete de ce OR eae Ge a ee oe 71 Opening:Attached: Files: sud dou ae e Ae ef ae ek ed Peel Ge he he Ged e 71 Managing: Sentiltems: ac. wue 42202 a ev A ee page Ee Ree eee BOR Bal eae!) Re à 72 Confirming Delivery of Items You’ve Sent... 2... aaa a 72 Displaying: Sent Hems o or e ie a A la eb See WE A A eee 72 Resendingiitems:: >. otra Bo pee es Ae e AA a ee St he a Gai E eA Oe dis 73 Retracting Items: You've Sent i e e d na sinale ee ms RO ee ee A A A à 73 Checking the Status of Your Items . :...::..., 444, ee eee 73 Receiving Notification About Items You Send . . 1.2... aaa a a 74 Requesting a Reply for Items You Send. ....................................... 75 Changing the Subject of a Sent Item ......................................... 75 Managing: Received: Items... 2 4 8 ia vas este Bee Oe eh iii ant 5 db Ÿ 76 Reading tems You: Receive s.s ss miarana na né ptet et A A OS EUR das age i 77 Changing the Font of Items You Receive ....................................... 79 Replying to Items You Receive ............................................ 79

6 GroupWise 6.5 Windows Client User Guide

Forwarding Items to Other Users... 2... 2 2 81

Using Categories to Organize Items . .. 2. 1. aa a 81 Changing the Subject of an Item You’ve Received... 2... 2. .. . o... 85 Creating:a: Checklist: race e Ha ke ae le Ee ee oe Nee ee te oe a AAS ab A ae Ge et 86 Delegating:temSih unis ah eee pee ee là a eth eh A ee ee hs bo as 91 Händling.Unwanted Mall 0% 5.5 Bont eee he wee e Reel AE Pe une eet Bb is 92 Changing tem Types. : 2224252 52 ee ea PAPE A ee ERE AA Ee ee Oe es 98 Viewing and Composing Items in HTML ................. e... 100 Using GroupWise Messenger from Within GroupWise 103 Using GroupWise Messenger from Within GroupWise... 2... e... e... 103 Sending an Instant Message . : son ros . ee 104 Displaying the GroupWise Messenger Contact List. . 2... 0... ... . . . . . .o. e... 104 Specifying Whether or Not to Start GroupWise Messenger When GroupWise Starts ............... 104 Displaying GroupWise Messenger Options. . ................................... 104 Scheduling Group and Posted Items 105 scheduling Appointments: s dss oe ORE oe ee a eh oe ae ee ie Re BAe 105 Scheduling an Appointment for Other Users... 2... 2 0... ... e... o... 106 Rescheduling an Appointment... 107 Rescheduling Recurring Appointments . ............ a 107 Canceling an Appointment... 108 Scheduling an Appointment for Yourself . ................. a 108 Checking When Everyone Is Available . ...................................... 109 Formatting Your Appointments in ICAL. ............... 111 Sending Tasks: 5 c ss ar a E aoa a a ek ee ee 112 Assigning a Task to Other Users ............... a 112 Assigning a Task to Yourself... 2... 2 114 Marking: Tasks:Gompleted os ci dee ls ee et ee ee A eee a ee te eS Be 115 Sending Reminder Notes. ............................................... 115 Scheduling a Reminder Note for Yourself. . .. 2... aaa a 115 Scheduling a Reminder Note for Other Users .. 2... e... eo... 116 Accepting or Declining Scheduled Items . ....................................... 117 Accepting and Declining Resource Requests. . .................................. 117 Specifying a Time Zone for an Appointment... 2... a 118 Scheduling Recurringiltems . ss i 4 4.2 2 nahea a a Ba hat ba ee ba ee ho 119 Scheduling a Recurring Item by Dates... 2... .. e... 119 Scheduling a Recurring Item by Example... 2... a 119 Scheduling a Recurring Item Based on Another Day of the Week ......................... 120 Scheduling a Recurring Item Based on the Last Day of the Month. ........................ 120 Scheduling Auto-Dates by Formula... .. oa aa aaa 121 Using Auto-Date Formula Functions and Operators . ............................... 121 Using Your Calendar 127 Viewing: Your Calendar. ta 452 8 bck ok ate ae Ae Se ele hate Sd de bei de al eh eel ee Bt Eee 128 Opening the Calendar Folder or a Calendar View ... 2... 2. e... . . e... 128 Navigating.in'the:Galendar corsa a e eee eS A AA AE nc 129 Viewing As Calendar : 2. : : 4.4.4 e... serra a ed eu se due 130 Understanding the Icons Appearing Next to Items in Your Calendar. ....................... 130 Reading an Item in Your Calendar. .......................................... 130 Saving'aniltéem:in Your Calendar: suis ee Gg we ee QE ee Rok fe le nb nn de FER ce 130 Viewing the Calendars of Multiple Users or Resources . ............................... 131 Viewing the Calendars of Multiple Users or Resources. . ............................. 131 Modifying a Multi-User List. . ........................................... 132 Creating a Multi-User Calendar View. ....................................... 132 Printing Calendar Items. : : . .. eb A A A 133 Printing Your Calendar, Task List, or Reminder Note List . ............................ 133

Contents 7

Printing the Calendars of Multiple Users... 2... e... 134

Changing the First Day of the Week in Your Calendar ................................. 135 Viewing a Different Date in the Calendar... . 2... 2. a 135 Setting Alarms for Calendar Items. . .......................................... 135 Settingan Alarmi ix ae ore! a A OE Gen ay A a BER PURER bath à 136 Specifying How Long Before an Event the Alarm Sounds. . ............................ 136 Sending an Alarm to an Electronic Pager. . .................................... 137 Managing Your Mailbox 139 Using: the- Folder List i-s An. 4 Sse dus wee teta Lea PE Bet eA Ss ae A o a A 140 Renaming-Folders:: & suria 2524 M eeu eee ey a ae ra eee ek Bo ue Baa) à 141 Deleting Folders. F522 tt bok Bon ie eee, ee Ane eg ek Ee ee a A né gt 4 141 Creating a-Personal: Folder: : goa s mg pe ERP ee pee i doing E Ee ee a 141 Creating::a: shared Folder: i. isu ee thal Bah ee dO ee A A ha ee A 142 Moving or Linking an Item to Another Folder... 2... 1 o... e... 142 Understanding Find Results Folders... 2... . e... . e... 142 Changing or Deleting Folder Display Settings... . . 2... 0.0.00 0. .................... 144 Using: Shared :Folders:+ 4,244 eae ae esa ik a os BAe ee AE ara ERAS a fA wee i 144 Sharing an Existing Folder with Other Users (v6.5 and v6.5 for NNLS 1.0)..................... 145 Posting a Message toa Shared Folder... 1... 2. aaa a 145 Viewing Discussion Threads in a Shared Folder ... 2... 2. o... a 146 Managing Contacts Through Your Mailbox . . 2... a 146 Managing Contacts: cu eo ess ars a a A A a O aa al alahala 147 Managing Groups: 2 242 4428 a e e a E Bae e e e aE Re ke ee et 149 Managing Resources: 52,48 A De pal A AA Ge oe a a We 150 Managing: Organizations: + oriol LÉ Sharan Boe i Ae tee) are ac aE ay a 151 Changing the Address Book the Contacts Folder Displays . . . .......................... 151 Sending a Mail Message from a Contact... . 2... a a 152 Changing the Display Name ofa Contact... . 2... aa a 153 Viewing All Correspondence You Have Had with a Contact. ............................ 155 Using Mailbox Storage Size Information .. 2... a 155 Viewing Your Mailbox Size Information... 2... e... 156 Deleting Items from Your Mailbox Using Mailbox Storage Size Information. . ................... 156 Archiving Items from Your Mailbox Using Mailbox Storage Size Information. . .................. 157 Running: Notify 2% sanse oe eee ee Oke rra had oe eh us Ba A a a 4 4h) a 157 Starting. Notify’ s tena ee Bk sa Poke i a ce Bele eR E be eo Re ee ee ma 158 Reading an Item from Notify.. >.. saco ccacacca crac esa aatar aa danaa aaa 158 Sending an Alarm to an Electronic Pager . . .................................... 158 Displaying the Notify Dialog Box When You Receive Notification. . . ....................... 158 Turning Off Notification e e eani e ee ee ne AE Ra ek Hood pee ne ren ae Be RU Ree H 159 Setting How Often Notify Checks for New Items. . ................................. 159 Setting'HOW't0:Be:Nôtiféd'. Hi kee tat ee Ree GR ee a wi A ee eB eho ah Bel UE 159 setting the Alarm Options wi 2. ke a ke mans AA a map bone Pa e Oa à 159 Setting Notify Options for Return Status Messages... 2... 2. e... . . .o uo... 160 Setting How to Be Notified When Outgoing Messages Change Status. ...................... 160 Setting How to Be Notified of Items in Your Mailbox. . ............................... 160 Being Notified of Someone Else's Messages . .............. .. 161 Archiving the Items in Your Mailbox. . 2... a 162 Archiving an Item in Your Mailbox. ......................................... 162 Viewing, Archived tems- na 2.2.2 e sp oes eee SD ok bee ee E WP eee ee RE à 162 Unarchiving les: 2. gece Go Gee TA AAA bed gs Be Ee GSR Sa ye 162 Archiving Items Automatically . ................. a 163 Printing Items in Your Mailbox. ........... a 163 Printing:GrotipWise'ltems; ssi eue a e Ao ee ds eee ee A A Be ea Pad 164 Printing Status Information about an Item. ..................................... 164

GroupWise 6.5 Windows Client User Guide

Printing. Calendars: oc de os io cea a 24 Pe bapa be db ea hee eb hee ba us 164

CréatingiRUISS:.; sok ue we Wi ee lens Bok Bln de Re a Re e Vio ee Ee ee AUA ie mas E 165 Actions a Rule Can Perform: : : . 2.0. 24 4 Lu ek ee a 165 Events ‘That Tigger a Rule. etna es eR Et a Shae Bae E oe ib ee ae A aed ee a 167 Creating'a:Rüle::.: 4202 ea ee ar i ee le A ee, be be ee A a 167 Creating a Vacation Rule or Auto Reply .. 2... a 168 Creating a Rule to Forward All Mail to a Private Mail Account . .......................... 169 Copying a Rule to Make a New Rule... 2... e... a 169 Editing'a:Rule::#52 1 8888 ee mone oh dg A A te Bie SA, SE e 170 Deleting a RUE n cc 22.004 n an te Re Se SARE ew Bhi Bh ah lg eek ow e ee as ok a 170 Limiting Items Affected bya Rule... 2... a 170 Running a Rule Manually... 2... 2 2. 170 Enabling or Disabling a Rule... aa aoaaa anaran a aaa a aaa 171

Giving Other People Access to Your Mailbox ..................................... 171 Receiving Proxy Rights 2. pos 4 air i ke E A A A 40 171 Assigning Proxy Rights to Another User ...................................... 172 Adding and Removing Proxy Names and Rights in Your Access List . ...................... 172 Managing Someone Else's Mailbox or Calendar .................................. 173 Adding and Removing Users in Your Proxy List . ................................. 174 Marking:an:ltem: Private... o sacrae nee ou e la a Re a e ae ee o 174

Saving.ltems: in Your: Mailbox: -corau na a a a OR A a a paa 174 Saving an Item to Disk or to a GroupWise Library . . ............................... 175 Saving Status. Information... eso a BU ee ee Bones HU à 175 Saving:an Unfinished Item: 255 Mf as a e dune ee eA ee AeA be O a E 176

Owning! ReSOUICES? 2.5 noe pa a AAA ek GE a a a a aT © u 176 Accepting and Declining Resource Requests. ................................... 176 Receiving Notification for Another User or Resource... 2... e... . . o... 177 Creating a Rule for:a Resource. costei 4 ie ee a ee ee Re ee 177

Opening and Emptying the Trash ........................................... 178 Opening'Your Trash cio y eben eee eh eu ce eink ER ale bee elie ie ce OR a AY 178 Undeleting; an Item inthe. Trash: < s <o ce ee a a ee Ee ee 178 Saving an Item That Is in Your Trash. .. a aaa aaa a 178 Emptying the- Trash;::.:.5 i na t disait tas ee min a DA sue Bo RY eg a tait ae pe ee 178 Emptying Selected Items from the Trash... 2. 1. e... o... 179 Emptying the Trash Automatically . . ....................................... 179

Deleting Items from Your Mailbox . .......................................... 179 Deleting an Item from Your Mailbox... 2... a 180 Deleting and Emptying Items from Your Mailbox . ................................. 180

Backing: Up Your.Maïlbox:. >: sogi oks e Ee a eu ee A ones te i 180 Backing: Up Your Mailbox... 2: oido a Ae drame e EAS es don PE eee ER 180 Restoring Items‘from:Backup.. e. 44-530 ds eS paor bis ds à BRP BU fu us ee de 181

Finding lt@mss:. + sic athe o ab wk A eh ek A Pan a A BR A US hee Am au ee ms E 181 Finding an Item By Example ............................................ 182 Finding an Item Using Search Criteria . . .. . .................................. 182 Saving the Results. Gf a: Find”: Gee gon ue ue à a eG a en ue op ai 184 Finding a Document and Creating a Reference to It in Your Mailbox. . ...................... 185 Finding an Item Using Advanced Find ....................................... 185 Narrowing an Advanced Find Using Filter Operators. . .............................. 186

Finding: Text'in:HemMS:.s e 2 08,2 2.6 eon de AS at BA as AA ee ea ey a us es fe x 186

Filtering Hems rs see Es he ee A UE A Ra tO ane lk OE RR Soke oh 187 Creating a:'New: Filter vs 22.5 28 ad A ee a ee a Le 187 Creating a New Filter Using Advanced Filter . . 2 2... 0... .. o... . e... 189 Selectinga Fiter oei A a poaa eA ee a A AA A a Lee As be de 190 Clearing:a-Filtefes.2 ace 28-8 hab el a See ee Re fe eh a a R 190 Deletingia Fillets: 38,5 Seg ce hk ae eek ASS pare AGE dee ete Ge ee Seats ee ake See eo a Aa 190

Contents 9

10

Narrowing Your Filter’... 34 44 4 4 ia rose rr ba bo des ee bib dope da 190

Using Filter and Rule Wildcard Characters and Switches . ............................. 191 Using Filter and Rule Operators... 2. 2. a 192 Understanding Filter and Rule Fields ... 2... 2 o... e... 193 Using the Columns in Your Mailbox. .......................................... 197 Changing Columns in Your Mailbox . . ....................................... 197 Sorting Items in Your Mailbox by Column ...................................... 198 Repairing Your MailbOx,2 i: bak Ae ch Be a Ey Ee Ew ES ERA AE eae swe OEE Oe 198 About Your GroupWise Mailbox... 2... accor ary a s mat ouea e a D Op aD p a a E a E a e i 199 Analyze/Fic Databases 440525 e AOR A ERR du RE Re on eR ee A ae à 199 Strúctural Rebúild cio das Bee oe ee Re Sb oe ee Be nu ed Roe we oe WE 200 Using the Address Book 203 Understanding Address. Books: 6 2. 154,44 ee dede Dew ph Se ee na aa ee bbe te ae 203 Using the Address Book, the Address Selector, and the Contacts Folder. ..................... 204 System Address Book... :. 44 5 85 à dan Rh ERS Ob ua Rue do 4 Ph A Re A 206 Frequent Contacts Address Book... 1 2. 1. a a 207 Personal Address ‘Books: 3. oxen eo Be eee dt haa RA A a Rob à 207 LDAP Address: BOOKS: 3) 3 iie t 4h, eS Elegie AR A eee ge hve a A GSR SG) ye 207 Shared Address: Books: y eos 8b an ee le er ar a Bh lee ee he ee ee a 208 QUICRINO SE 0 odia Ach he ed ae at ee AO ce Be i E ee a AS 208 Searching for Users and Resources... 1 ioa oe e roa toe toa e a da a a a a a a a a 209 Searching for User, Resource, Organization, and Group Addresses ........................ 210 Using Filters to Narrow an Address Search. .................................... 210 Defining Name Completion Search Order. ..................................... 211 Using LDAP in the Address BO0k.............. 211 Adding a Directory Service to an Address Book. .................................. 212 Searching for a Person Through a Directory Service . ............................... 212 Establishing a Secure Connection to a Directory Service . . ............................ 213 Modifying the Properties of a Directory Service . .................................. 213 Specifying the Search Criteria a Directory Service Uses .............................. 213 Changing the Length of Time a Directory Service Searches ............................ 214 Using Groups to Address Items... 2. 1 a 214 Creating and Saving a Personal Group... 2. 2. aaa a 214 Addressing Items toa Group: -=s sa 4 tas ds A a AA A RA 216 Adding and Removing Contacts from a Personal Group .............................. 217 Viewing Group Information ......... a 218 Importing and Exporting Addresses and Address Books ................................ 218 Importing Addresses into a Personal Address Book. ................................ 219 Exporting Addresses from the Address Book... 2... .. . . o... 219 Importing Third-Party Address Books . .............. a 219 Changing How Information Displays in the Address Book ............................... 221 Opening and Closing Address Books . ............. a 222 Specifying the Columns to Display in an Address Book. .............................. 222 Sorting'an Address Book. : :..: 44 e A Gé eg a a 223 Viewing Links to the System Address Book. .................................... 223 Choosing the Display Format of Names. ...................................... 223 Printing Labels and Lists from the Address Book. ................................... 224 Printing.Labels: “22 tbe de ee ter og mu eee oe ce een nets Be ee he de 224 PiintingiLIStS EE ie Asie e eke tee ae ek haa Bee BU ee iE CE LR on BA ed 225 Using the Address Selector and Address Book to Send Messages. .......................... 226 Using the Address Selector to Address an Item... 2... e... . e... 226 Sending Mail from the Address Book ........................................ 227 Using Frequent:Contacts: À eximio a ra E de ie EDE a AP tei eed apa e due age Bs mr el 227 Using Frequent Contacts to Address Items... 2... .. . . mo... 228 Setting Frequent Contacts Options ... 2... aaa a 228

GroupWise 6.5 Windows Client User Guide

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Using Predefined Filters for the Frequent Contacts Address Book. ............ Creating Personal Address Books ............................... Creating a Personal Address Book... 2... 2 0... e... . . . .. eo... Deleting a Personal Address Book ............................. Editing a Personal Address Book. ............................. Synchronizing Address Book Entries... ......................... Setting Personal Address Book Properties. . ......................... Viewing an Address Book's Properties . .......................... Sharing an Address Book with Another User. ....................... Viewing Groups, Organizations, or Resources in the Address Book. ............. Advanced Address Book Options ............................... Defining: Copy Options: + secati ir ee eres Ba eee oe ur GE o Changing Your MAPI Configuration. . ...........................

Using Remote Mode

Remote Password)! ..0 a%.4 ais ok A uen Sek ME A Ae Be AU SA ee ie Remote Requests: sois- orari a a ED ge ea ee Remote Connection Types... . 2 ee 1,4. If Your Remote Connection Is Expensive. ......................... Remote: Features: si sado ho Ee ek, Dr ee a eS e ee ea Smart Docking: 25 tos it See Re OEP be ae Ewe eee TS Preparing to Use Remote: 511: aca i ee a ah de Setting Up Your Remote Mailbox . ............................. Setting Up Multiple Remote Mailboxes on a Shared Computer .............. Specifying Remote Properties . .............................. Sending and Retrieving Items in Remote Mode ........................

Downloading Items, Rules, Addresses, and Documents to Your Remote Mailbox

Sending Items in Remote Mode .............................. Viewing Pending Requests... aoaaa aaa 4,44. Retrieving Items That Were Not Completely Downloaded . ................ Using Busy Search in Remote Mode. ........................... Filtering the System Address Book for Your Remote Mailbox . .............. Deleting Items from Your Remote Mailbox . ........................ Configuring Your Remote Connections. . ........................... Connections: ssc ek pus eee ep NE acute Had sen our à Creating a Modem Connection ............................... Creating a TCP/IP Connection ............................... Creating a Network Connection. . ............................. Copying a Remote Connection . . ............................. Editing a Remote Connection. . .............................. Deleting a Remote Connection . .............................. Specifying Your Remote Location ............................. Remote (Offline) Mode (v6.5 for NNLS 1.0) .......................... Working! Offline: : ai i era Bee ak Soe add Bond le ees EE de age à Ra dt a

Using Caching Mode

CachingiFeatureS. eii. rd ee paint a ne ee à Re ee eS Setting Up Your Caching Mailbox ............................... Synchronizing Your Caching Mailbox with Your Online Mailbox. ............... Deleting Items in Your Caching Mailbox . ........................... Opening a Different Version of a Document in Your Caching Mailbox. ............ Viewing Pending Requests .................................. Connection: Status o soi dese eA. aS Re Rd ees Ga eal As EA A a

Using Newsgroups

Adding a News Account ....................................

Contents 11

12

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Deleting a News Account... .. 2... 2 a 262

Subscribing to: Newsgroup: -isas ee RR RO A eR BOR A de E A Ee OR ee md 262 Posting a New Discussion to a Newsgroup... 1... a 263 Replying to a Message ina Newsgroup. ........................................ 263 Adding a Signature to All Newsgroup Items You Send ................................. 264 Changing the Display Name for Newsgroup Postings... ............................... 264 Updating the Local Newsgroup Folder ......................................... 264 Deleting an Item in a Newsgroup from Your GroupWise Item List . .......................... 265 Collapsing or Expanding All Threads ina Newsgroup ................................. 265 Performing a Search on a Newsgroup Server. . .................................... 265 Marking Items in a Newsgroup According to Your Interests. . ............................. 265 Indenting Newsgroup Reply Text with a Specific Character. . ............................. 265 Specifying Download Settings for Individual Newsgroups. ... 2... e... o... 266 Sending Secure Message (S/MIME) 267 secure Message Concepts: ior racs Hon atout de de oe BOR EE AUA EA eh RE Ee E 267 Digitally Signing or Encrypting an Item . 2... aaa a 269 Digitally Signing or Encrypting All Items. ................. a 269 Obtaining a Security Certificate from a Certificate Authority . ............................. 270 Selecting a Security Service Provider... : paru telea go a e e a EE ee 4 271 Selecting a Security Certificate for Digitally Signing Items ............................... 271 Searching for Recipient Encryption Certificates Using LDAP .............................. 271 Selecting the Method Used for Encrypting Items .. 2... 2... e... 272 Checking If the Digital Signature of an Item Was Verified. . .............................. 273 Viewing Security Certificates You Have Received and Changing the Trust. . ..................... 273 Viewing Your Own Security Certificates... 2... . ................................. 273 Importing or Exporting Security Certificates... . ... .... .. ... ....................... 274 Creating and Working with Documents 275 Managing Your Documents in GroupWise ....................................... 275 Storing Documents in Libraries . . ......................................... 276 Understanding Document References. ........... a a 277 Specifying Document Properties. 2... cerro RS ee np db a don 278 Creating Documents. .......... 8... 279 Creating a Document Using an Application's Template . .............................. 280 Creating a Document Using a GroupWise Template . ............................... 280 Creating a Document Using a File as a Template. . ................................ 281 Making Any Documenta Template ......................................... 282 Creating a Reference to a Document ........................................ 282 Organizing Your Documents .............................................. 282 Specifying When Document References Are Added to the Documents Folder. .................. 283 Changing the Maximum Number of References in the Documents Folder . .................... 284 Importing Documents into a GroupWise Library... 2... e... 284 Specifying Files:to Import... isc PP ae ea pe Pa ae be bea ee eee ba ew eb ee 285 Choosing an:Import Method ass 4 s a Mes Bode me a a ee eins e BE ee SS Se ite e à 285 Importing Documents Using Quick Import. . .................................... 285 Importing Documents Using Custom Import. . ................................... 286 Sharing Documents <i. ee Pa bee a Ge at bee hae ee ep ea baa eae de D Ce ee ba es 289 Specifying Users Who Can Share the Document . ................................. 289 Specifying Default Sharing Rights for Documents. . ................................ 290 Specifying Users’ Rights to the Document. . .................................... 290 Giving a User Rights for All Document Versions. . . ................................ 290 Giving a User Rights to a Specific Document Version. . .............................. 291 Giving Users Rights to Modify the Sharing Settings for a Document ........................ 292 Preventing Other Users from Accessing Your Document .............................. 292 Publishing Documents to the Web with WebPublisher . ................................ 292 Publishing a Document to the Web . . :. 1... 1,1, 1,84 ss she au eue 294

GroupWise 6.5 Windows Client User Guide

Unpublishing a Document from the Web... 2... aaa a 295

Viewing the History ofa Document. ........... a 295 Viewing the Activity Log for Deleted Documents . ................................. 295 Viewing the Activity of a Document. ........................................ 295 Viewing Who Has a Document Open or Checked Out. .............................. 296

Checking Out Documents: st oa BORE Sk tanins eek PR on ru anni ee ee a KS 296 Checking Out:a Document: ss 4 28.8 spe a PE eG eke À dat A HU a 297 Checking Out Multiple Documents ......................................... 297 Viewing All the Documents You Have Checked Out ................................ 298 Updating a Checked-Out Document Without Checking It In . ........................... 298

Checking:In Documents: oos 2.5 8e o a ee ee ae ee ee ee ee ee at Bk 299 Checking in a Document and Leaving a Copy in the Check-Out Location . .................... 300 Checking in an Unchanged Document . ...................................... 301 Checking in a Document and Deleting It from the Check-Out Location. . ..................... 301 Checking In a Document and Making It a New Version. . ............................. 301

Deleting DOCUMENTS +.) dior LUE a nt a ae ea ee ee A AA par er 301 Deleting Groups of Documents. . ......................................... 302 Deleting a Document Reference from Your Mailbox . ............................... 302 Deleting a Specific Version of a Document. .................................... 303 Deleting All Versions of a Document ........................................ 303

Copying: DOCUMENTS. f s Æ 4 pt laitages AAA A RR es a Ae paa 303 Copying a Docüment + s votaan a ee oe Ronan woe Boh on Beat manie Eire ee Pa ES 304 Copying a Document to Another Library . ..................................... 304

Saving Documents eiet den a Bae de Pa de a ee ee ig RE AE ee def ho PEE 304 Saving Items:as Documents: . : : 4 42342, à 40h deg a bg à a à he pu tes pe na 304 Saving Changes to a Document's Contents . ................................... 305 Saving Documents Outside of the GroupWise Library . . ............................. 305

Opening Documents: 3. as dus cul as Ed Ghee eus td gs GAME eee aOR kona ae Awe PR 306 Opening'a Document: s se s 0 mien a tea ee A AA a A AA ee 307 Opening Multiple Versions of a Document ..................................... 307

Storing Multiple Versions of a Document. ....................................... 307 Creating a New Version of a Document. ...................................... 308 Viewing Version Information fora Document. ................................... 308 Specifying the Official Version ofa Document ................................... 309

Managing Groups of Documents. ........................................... 309 Preparing fora Mass:Opératlon: dai ann eee ce eh a eee ee A ee AE ee n ae ee QD 310 Selecting Documents for the Mass Operation . .................................. 310 Acting as the Librarian’ eis siss heen ee o Ok oe eee Bee ee a ee Po ES 311 Copying a Group of Documents .. 2... 2 aa a a 312 Moving. a Group'of Documents... 1124444 cera a hu un a de ae eee ban te 315 Changing the Properties of a Group of Documents. ................................ 318 Changing Sharing fora Group of Documents. ................................... 322 Deleting a Group of Documents . ......................................... 326

Viewing Documents When Your Network or GroupWise Is Unavailable . . ...................... 328 Enabling Document Echoing... 2... te a eean p a ap p e a a aaa a E a aie aA p a 329 Deleting Unneeded Documents from Your Remote Library. . ........................... 330

Integrating GroupWise with Your Applications... .................................. 330 Integrating Applications During Setup . ...................................... 331 Integrating Applications After Setup ........................................ 331 Turning Off Integrations s s. 22 bora eek Bs E e RO BR E 2h ee Re SA ee oe A s 331 Tuming On:Integrations:. 5. 2,44 Soe a La he et pe ee ee ee a Due 332 Using Non-Integrated Applications .. 2... o... 333

Returning Documents to the Library . . . 2... a 334 Using Reset Document Status .. 2... Coree ni e n E E E e EOR Ea E eon Pos a A a a F oe R 335 Using Reset Document Status in Remote/Caching Mode ............................. 335

Contents 13

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Using the Unreturned Documents Dialog Box. ................................... Replacing a Document with a File from Backup... 2... 0... .... e... a Customizing GroupWise Delaying Delivery of an Item. .............. e Getting a Return Receipt for Items You Send. ..................................... Requesting a Reply for All Items You Send. ...................................... Specifying Where Archived Items Are Stored ..................................... Setting the File Attachment Behavior . ......................................... Changing the Priority of Items You Send . ....................................... Customizing: Headers’ sgn tanpi le net a aanp dé le oe tie in delete RITA Gok a apte Hosts à Changing the GroupWise Interface Language ............ a L Changing Your Default Views. . = s e a +... 2... . o... ee Specifying How Long Before an Event an Alarm Sounds. ............................... Automatically Spell-Checking Every Message You Send. ............................... Customizing Your Toolbar: : 4 saie o ua RA mue ER e A Reis BE EAE A eA Ke ee à Customizing Your Library Settings . .............. e

Setting the Default, Library -2 se + aon e te ee e he eat Re Dee ee oe, A S 0 E A Using, Startup*Opuons:. cut a al ee oe COA A 2G ea as Boe aa Ge eae à

Using a GroupWise Startup Option... 2... aaa a a GroupWise Frequently Asked Questions Documentation Updates September 19, 2005 (GroupWise 6.5SP5). 0... aa a a February 28, 2005 (GroupWise 6.5 SP4).. 0... a Oclober:20 200420 cc tna las tae ne Meese ee Dod, Sh eat Be Pe a ae SO ate ik de O eed hy Bi Pog a October 820044: rica ns Ae te Mabe Mesh RS Rien ody & ae oa December 18, 2003 (Novell Nterprise Linux Services 1.0) ............................... October 3120030: taa hae es Aeon swe Gok alae Got aul ive A Bh a kee awe aed oe 4 July 16; 2003'(GroupWise:6:5:'SP1)~ =. se kes aoc iE fim See A itn Se E eo Se eee ee eS à

GroupWise 6.5 Windows Client User Guide

About This Guide

This Novell® GroupWise® 6.5 Windows Client User Guide explains how to use the GroupWise Windows* client. The guide is divided into the following sections: “Getting Started” on page 17

“Logging In to GroupWise” on page 39

“Working with Items in Your Mailbox” on page 45

“Using GroupWise Messenger from Within GroupWise” on page 103 “Scheduling Group and Posted Items” on page 105

“Using Your Calendar” on page 127

“Managing Your Mailbox” on page 139

“Using the Address Book” on page 203

“Using Remote Mode” on page 239

“Using Caching Mode” on page 257

“Using Newsgroups” on page 261

“Sending Secure Message (S/MIME)” on page 267 “Creating and Working with Documents” on page 275 “Customizing Group Wise” on page 339 “Documentation Updates” on page 353

Additional Documentation

For additional GroupWise documentation, see the following guides at the Novell GroupWise 6.5 documentation Web site (http://www.novell.com/documentation/lg/gw65):

¢ Installation Guide

+ Administration Guide

+ Multi-System Administration Guide

+ Interoperability Guide

+ Troubleshooting Guides

+ GroupWise WebAccess Client User Guide

+ GroupWise Cross-Platform Client User Guide

Documentation Updates

For the most recent version of the GroupWise 6.5 Windows Client User Guide, visit the Novell GroupWise 6.5 documentation Web site (http://www.novell.com/documentation/lg/gw65).

This User Guide has been updated with information about the Novell GroupWise 6.5 Collaboration Client for Novell Nterprise™ Linux* Services 1.0. Information that applies to this release only is marked with (v6.5 for NNLS 1.0). For installation instructions, see the Novell

About This Guide 15

16

Nterprise Linux Installation Guide (http://www.novell.com/documentation/lg/nnls/install/data/ front.html). For a list of known issues, see the Novel! Nterprise Linux Services Release Notes (http: //www.novell.com/documentation/Ig/nmnls/readme/data/front.html).

Documentation Conventions

In Novell documentation, a greater-than symbol (>) is used to separate actions within a step and items in a cross-reference path.

A trademark symbol CC TM, etc.) denotes a Novell trademark. An asterisk (*) denotes a third-party trademark.

User Comments

We want to hear your comments and suggestions about this manual and the other documentation included with this product. Please use the User Comment feature at the bottom of each page of the online documentation, or go to www.novell.com/documentation/feedback.html and enter your comments there.

GroupWise 6.5 Windows Client User Guide

Getting Started

Group Wise is a robust, dependable messaging and collaboration system that connects you to your universal mailbox anytime and anywhere. This section gives you an introductory overview of the GroupWise® client to help you start using the GroupWise client quickly and easily.

+

+

“Starting the GroupWise Client” on page 17

“Using the Novell GroupWise 6.5 Collaboration Client for Novell Nterprise Linux Services 1.0 (v6.5 for NNLS 1.0)” on page 18